Admissions & Financial Aid
Welcome to Admissions and Financial Aid. Below you will find links from how to apply at AVTEC to financial aid opportunities. To speak with an Admissions Advisor, call (800) 478-5389.
Application and Acceptance Process
How to Apply
Please read the following before continuing to the application process
Completed applications must be turned in to the AVTEC Admissions Office with the following:
Applicants who are notified of acceptance for long term programs (six weeks or more) will be sent an acceptance letter. Student will be required to pay for half of the tuition, student service fee and technology fee no later than 21 days prior to the first day of training. Written proof of approved funding may be submitted in lieu of payment.
AVTEC reserves the right to cancel any class due to the lack of
applicants. If a class is canceled, all deposits and fees will be
Dormitory and Family Housing Residence Application
Dormitory Residence Application and Contract (Adobe PDF document)
Family Housing Residence Application (Adobe PDF document)
Student Handbook (Adobe PDF document)
indicates an Adobe Acrobat PDF document. Viewing this file requires Adobe Acrobat Reader. For a free copy of Adobe Acrobat Reader, visit http://get.adobe.com/reader
Return to top
Be at least 18 years of age.
Applicants under 18 will require concurrence of a parent or guardian and approval by the Director/Deputy Director. However, minimum age to reside in AVTEC housing is 18.
Be an Alaskan resident.
Non-resident tuition is double the amount listed for residents. Other costs (fees, tools, room and board) are the same as Alaskan residents.
High school diploma or GED.
Applicants must provide a high school diploma, GED, or transcript. Without a diploma or GED, you must pass an "ability to benefit" test before admission. Applicants must be 18 to take an “ability to benefit” test. Ability to Benefit tests are not accepted for associate degree programs. For more information, contact the Admissions Office at 800-478-5389. Obtaining a GED before attending is strongly recommended.
Meet Program Prerequisites.
All of the AVTEC departments have entry requirements for reading and math. The Test of Adult Basic Education (TABE) is used to assess these skills. The minimum test scores required are listed under "Prerequisites" for each program. Contact Admissions to arrange to take the TABE test. It is administered at AVTEC throughout the year. For those who are not able to visit AVTEC to complete their testing, arrangements can be made to have the test proctored locally. Students may be retested after arrival. Low test scores could result in placement in mandatory Foundations training or possible withdrawal from training.
Students must meet physical requirements or request special accommodations in advance. See individual program descriptions for details. If you have challenges in any of these areas, contact the Admissions Office at the time of application to request special accommodations.
AVTEC has additional requirements which must be met for people who are on probation, parole, incarcerated, undergoing treatment or who have recently completed treatment. Please contact the Admissions Office for more information.
Applicants who do not complete their application or provide inaccurate or incomplete information will not be scheduled for training. If a person provides false information their acceptance will be canceled.
Acceptance of Transfer Credits and Credit for Prior Work Experience.
AVTEC programs are competency based. Competency-based programs are designed to build upon a student’s knowledge and/or work experience. Students with prior experience and training, including military veterans, may obtain a program occupational skill level sooner than the scheduled completion date or may choose to continue in the program to obtain a more advanced skill-level or gain additional knowledge and hands on proficiency. Unless a program publishes acceptance of general education courses or industry certification, transfer credit is not applicable. Applicants may request a review of prior credit.Return to top
How Will I Know If I Have Been Accepted?
Return to top
Enrollment and Orientation
Each training program at AVTEC has a separate enrollment date. Students enrolling in classes six weeks or longer begin their training by attending orientation sessions. During this time students receive information on school procedures and services, obtain their program schedule, and meet with a school counselor. Counseling meetings include course selection, career goals, personal challenges, and other issues pertinent to the student’s success at AVTEC. Staff will review entry test results with the student and make recommendations for study. An evening tutor program is available for students who need instruction in reading and English. Math classes required for graduation are scheduled during the training day. All training programs at AVTEC have established recommended basic skill levels listed under prerequisites for each individual training program. Students will be tested upon their arrival. If they fail to meet the required skill level for the program, they will either be placed in a Foundation Skills course or terminated from the program.Return to top
Please Have Your Funding In Order Before Beginning Training
AVTEC accepts funding from most funding sources that provide a written Billing Authorization detailing what will be funded by the organization. The written Billing Authorization is a commitment by the organization to pay what they have agreed to. For more information on this, contact the Admissions or Financial Aid departments.
Students should contact their Local Job Center offices within their regions to see if they may qualify for Workforce Development funds. Check with the State of Alaska Job Center for more information.
Federal Pell Grants, Federal Stafford Loans (now under the William D. Ford Loan Program), and Alaska Supplemental Education Loans (formerly the Alaska Student Loan Program) are available to qualified students.
For any type of Federal Financial Aid applicants must submit a FAFSA (Free Application for Federal Student Aid) via the web at http://www.fafsa.ed.gov/. If you are interested in applying for a federal student loan you will need to fill out a Master Promissory Note (MPN) at www.studentloans.gov Parent Plus loans can also be applied for at this website. Funding for Federal Pell Grants is based on financial need exhibited by the student based on their prior year’s tax return information. Applicants may be required to provide a copy of prior year’s tax returns, if requested by the Financial Aid Office.
Alaska Family Education Loans are also accepted by AVTEC, and may be obtained by completing an online application at www.akadvantage.alaska.gov or downloading the application, completing it and mailing it to the address on the application. All of these funds, if awarded, are subject to Federal and State regulations and AVTEC policy. These funds are disbursed in two disbursements. Students must meet AVTEC’s definition of Satisfactory Academic Progress, per Student Handbook, to receive the funds.
To read more about Federal Financial Aid, please visit the following website: http://studentaid.ed.gov/students/publications/student_guide/index.html.
Online Loan Counseling
Students who borrow under the William D Ford Loan Program are required to complete counseling before receiving loan proceeds from their first loan and again shortly before graduating or otherwise leaving school. Please visit the www.studentloan.gov, sign in and complete the Entrance Counseling. If you are about to graduate or otherwise leave school please visit www.studentloan.gov and complete the exit counseling. If you have any questions as you complete the counseling requirements, you may contact the financial aid office at (907) 224-6157 or (800) 478-5389.
Other Financial Aid Sources
Other financial aid sources are the Department of Veterans’ Affairs (VA), Native Corporations, Division of Vocational Rehabilitation (DVR), and the Bureau of Indian Affairs (BIA). To find out if you qualify for funding, contact the agencies in your region. Occasionally students are eligible to receive unemployment insurance benefits while attending training. For more information, contact Unemployment Insurance at 1-888-252-2557.
Meals are included in the dormitory room and board costs.
Dormitory residents must pay their dormitory fees for the entire term at the beginning of each term. Fall term is from the start of the student’s training program until the Christmas break. Spring term is from the end of Christmas break until the student’s graduation date, or summer break, whichever comes first. If a student moves from the dormitory at any time during the contract period, either by choice, eviction, withdrawal, or termination, the student forfeits all payments for the current term. Students who graduate early will be charged up to the date they move out of the dorms.
If accepted for family housing, the applicant must pay half of the security deposit and sign a family housing contract to reserve an apartment. Family housing residents must pay the remaining half of their security deposit and first month's rent when they move into their apartment. Meals are NOT included for family housing residents.
Meal tickets may be purchased at the Business Office, 8 AM to 5 PM, Monday through Friday. There is a discount for volume purchases. Meal tickets are non-refundable.
Payment for Long Term Training Programs (more than six weeks)
Supply costs will be due on the first day of training and room and board payment will be due at the beginning of each term in the dorms. The remaining balance on your account must be paid by the mid-point of your training program. Students with a balance due after the mid-point date will be charged a $200.00 late fee and will face dismissal from their training program.
Payment for Short Term Training Programs (less than six weeks)
Tuition, books and dorms and meals for short term programs(less than six weeks) are required to be paid in full to reserve a training position. If staying in the dorms, payment must be received for dorms by 4 p.m. the Friday before training.
Student Service Fee & Technology Fee
Half of tuition, a non-refundable student service fee and a non-refundable technology fee must be paid no later than 21 days prior to the start of training. Written proof of funding may be submitted in lieu of payment.
Returned Check Policy
AVTEC accepts payment by personal check and reserves the right to withdraw that privilege at any time from anyone. The person receiving the benefit from the returned check is responsible for repayment if the check is returned to AVTEC unpaid. A $25 returned check charge, plus the amount of the check, will be charged to the party responsible for the check. The fee will be assessed for any checks returned to AVTEC, regardless of the reason.
Transferring from One Program to Another
Students are able to transfer from one training program to another by completing a Training Program Transfer Request form. Approval of the department head of both training programs, the student’s counselor, AVTEC’s Instructional Administrator, and when applicable, a designee for the student’s funding source is required. The student must meet with AVTEC’s Financial Aid Officer to go over the changes in costs that will occur as a result of the transfer, and notify the Admissions Office. The transfer form can be obtained from the student’s Counselor and must be filled out completely, signed, and given to the Student Records Office prior to the transfer taking effect.
Withdrawal, Refund, and Repayment Policies
AVTEC is required to have a fair and equitable refund policy. Using the appropriate refund policy for the student’s financing and program length, a refund is calculated if a student withdraws, drops out, is terminated, or otherwise fails to complete the student’s contracted training program on or after the first day of training. The school’s policy is considered fair and equitable if the policy provides for a refund of the larger of the calculations required for the type of financing the student is receiving.
Withdrawal/Cancellation Before Classes Begin
All monies paid, with the exception of the non-refundable application fee, will be refunded if notice of cancellation is received seven calendar days prior to the first day of training. If notice of cancellation is not received seven calendar days prior to the first day of training, a $100 termination fee will be charged. Any tuition and student fees paid will be refunded, minus the termination fee.
Late enrollment may be allowed under extenuating circumstances and must be pre-arranged through AVTEC’s Admissions Office.
Short-term students (students enrolled in programs less than 6 weeks in length) who do not show up for class will forfeit the tuition for the class, up to $100, as a termination fee. Any organization that has agreed to pay the student’s tuition via a billing authorization will be billed for the termination fee.
Cancellations will be acknowledged in writing. Refunds will be made within 30 days of the notification of cancellation to the parties that paid the funds.
Refunds are not calculated on application, technology, and student service fees, or nonrefundable tools, books, or materials provided by AVTEC. Refunds are also not calculated for the dormitories or meal plans.
Withdrawal/Cancellation After Classes Begin
To officially withdraw from school, a student must submit a written, signed and dated statement of withdrawal, indicating the reason and effective date of the withdrawal. If a student fails to officially withdraw, the school will terminate the student at the point the instructor or department head determines the student will not be returning to training. Students who fail to return from a Leave of Absence will be considered withdrawn effective the date of their scheduled return to school
Official withdrawals will be acknowledged in writing.
Refund calculations are based on the last date of recorded attendance. Refunds will be made no later than 30 days of the student’s official withdrawal date. If the student does not officially withdraw, refunds will be made no later than 30 days from the date the school terminates the student or determines the student has withdrawn.
The following is the priority of the distribution of refunds, as mandated by Federal and State regulations:
AVTEC Refund Policy
Refunds will be made as follows:
Repayments – Title IV Federal Policy
Students receiving any Federal Title IV aid, such as Federal Pell Grants, Federal Stafford Loans, and Federal PLUS loans are subject to the regulations of that program as written by the Federal Government under the Higher Education Act of 1965 (as amended).Students who withdraw from class, are terminated by the institution, or otherwise do not complete their contracted class prior to completing more than 60% of the payment period will have their eligibility for aid recalculated based on the percent of the term that has elapsed and that the student has completed. For example, when a student withdraws and has only completed 30% of their first term of training, it will be determined they have only “earned” 30% of the Federal Title IV aid that has been disbursed or could have been disbursed for that term. The other 70% of the funds must be returned by the student/school, as those funds are considered “unearned” funds.
If the amount of aid that is considered “unearned” and must be returned by AVTEC is more than the amount that the student has on their account at AVTEC, the student must repay AVTEC. The student will not be able to attend AVTEC again until that debt is repaid. The funds returned will be returned to the appropriate Title IV programs in this order: Unsubsidized Federal Stafford Loans, Subsidized Federal Stafford Loans, Federal PLUS Loans, Federal Pell Grants.
If, once the school returns the portion of aid they are required to return, there is still an amount considered “unearned” and due, the student is responsible for repaying that debt to the US Department of Education. This information will be referred to the US Department of Education by AVTEC. Failure to repay these funds may result in the inability to receive Federal Title IV aid, tax refund garnishment, and other consequences.
If it is determined that a withdrawing student has more aid earned than has actually been disbursed as of the withdrawal date, AVTEC may apply “post-withdrawal disbursements” to any current year charged owed AVTEC without the specific permission of the student, providing the student would have been otherwise eligible for the aid as of the withdrawal date. If any of the “post-withdrawal disbursement” aid remains after amounts owed to AVTEC have been paid, withdrawing students (or their respective PLUS borrower) will be offered, in writing, post-withdrawal disbursements of the funds within 30 days of the withdrawal/termination date. The withdrawing student must accept the balance of the “post-withdrawal disbursement” within 14 days, and AVTEC must provide the funds to the withdrawn student within 90 days of the withdrawal date. If the student (or parent for PLUS loans) does not respond within the 14-day window, AVTEC is not required to make the disbursement, but may do so at its discretion.
The fees, procedures and policies listed above supersede those previously published and are subject to change.