WITHDRAWAL, REFUND, AND REPAYMENT POLICY
AVTEC has a fair and equitable refund policy. Using the appropriate refund policy for the student’s financing and program length, a refund is calculated if a student fails to complete the contracted training program on or after the first day of training. The school’s policy provides for a refund of the larger of the calculations required for the type of financing the student is receiving. When a class is canceled by the institution, tuition and fees are 100% refunded within 30 days of the scheduled start date.
WITHDRAWAL/CANCELLATION AFTER CLASSES BEGIN
To officially withdraw from school, a student must submit a written, signed and dated statement of withdrawal or contact an authorized AVTEC staff member indicating the reason and effective date of the withdrawal. Withdrawals will be acknowledged in writing.
AVTEC may dismiss a student from training after three days of no-call, no-show. Refund calculations are based on the last date of recorded attendance. Refunds will be made no later than 30 days of the student’s official withdrawal date. If the student does not officially withdraw, refunds will be made no later than 30 days from the date the school terminates the student.
Student Service fee and Technology fees, cost of books and supplies - Nonrefundable
Dorms - Room and board will be charged at the prorated weekly rate or full-term rate (whichever is less)
Family Housing - Any funds paid in excess of the current charges will be refunded. Renters evicted from apartments will forfeit current month plus one additional month of rent.
Security Deposit - Damage/cleaning charges incurred by the student will be taken from the security deposit prior to any refunds
Tuition Refunds - For students leaving training prior to graduation date will be calculated as follows:
▪ Prior to the fourth day of training = 100% Refund of Tuition.
▪ From the 4th day up to completion of 10% of the program clock hours = 90% Refund of Tuition.
▪ Completion of 10% but no more than 20% of the program clock hours = 80% Refund of Tuition.
▪ Completion of 20% but no more than 25% of the program clock hours = 55% Refund of Tuition.
▪ Completion of 26% but no more than 50% of the program clock hours = 30% Refund of Tuition.
▪ No tuition refund after completion of 50% of the program clock hours.
PRIORITY OF REFUNDS (AS MANDATED BY FEDERAL AND STATE REGULATION) IS AS FOLLOWS:
1. Unsubsidized Federal Direct Loans
2. Subsidized Federal Direct Loans
3. Federal Pell Grants
4. Alaska Supplemental Education Loan
5. Other federal, state, private or institutional sources of aid
6. The student and/or student’s family
RETURNED CHECK POLICY
AVTEC conditionally accepts payment by personal check and reserves the right to revoke that privilege at any time. The person receiving the benefit from the returned check is responsible for repayment if the check is returned to AVTEC unpaid. A $25 returned check fee will be charged to the party responsible for the check. The fee will be assessed for any checks returned to AVTEC regardless of the reason. Additionally, subject to dismissal, the student will be required to immediately make the payment for which the check was written, or provide a satisfactory period to do so.
REPAYMENTS – TITLE IV FEDERAL POLICY
Students receiving any Federal Title IV aid, such as Federal Pell Grants, Federal Direct Loans and Federal Parent PLUS loans are subject to the regulations of that program as written by the Federal Government under the Higher Education Act of 1965 (as amended).
Students who withdraw from a class, are terminated by the institution or otherwise do not complete their contracted class prior to completing more than 60 percent of the payment period will have their eligibility for aid recalculated based on the percent of the term that has elapsed and that the student has completed. For example, when a student withdraws and has only completed 30 percent of their first term of training, it will be determined they have only “earned” 30 percent of the Federal Title IV aid that has been disbursed or could have been disbursed for that term. The other 70 percent of the funds must be returned by the student/school as those funds are considered “unearned” funds.
If the amount of aid that is considered “unearned” is more than the amount that the student has on their account at AVTEC, the student must repay AVTEC. The student will not be able to attend AVTEC until that debt is repaid. The funds will be returned to the appropriate Title IV programs in this order: Unsubsidized Federal Direct Loans, Subsidized Federal Direct Loans, Federal Parent PLUS Loans, Federal Pell Grants.
Once the school returns the portion of aid they are required to return, and there is still an amount considered
“unearned” and due, the student is responsible for repaying that debt to the US Department of Education. This information will be referred to the US Department of Education by AVTEC. Failure to repay these funds may result in the inability to receive Federal Title IV aid, tax refund garnishment and other consequences.
When it is determined that a withdrawing student has more aid earned than has actually been disbursed as of the withdrawal date, AVTEC may apply “post-withdrawal disbursements” to any current year charge owed AVTEC without the specific permission of the student, providing the student would have been otherwise eligible for the aid as of the withdrawal date. Should any of the “post-withdrawal disbursement” aid remain after paying amounts owed to AVTEC, withdrawing students (or their respective PLUS borrower) will be offered, in writing, post-withdrawal disbursements of the funds within 30 days of the withdrawal/termination date. The withdrawing student must accept the balance of the “post-withdrawal disbursement” within 14 days and AVTEC must provide the funds to the withdrawn student within 90 days of the withdrawal date. If the student (or parent for Parent PLUS loans) does not respond within the 14-day window, AVTEC is not required to make the disbursement but may do so at its discretion.
The fees, procedures, and policies listed above supersede those previously published and are subject to change.