Refund & Repayment
AVTEC has a fair and equitable refund policy. Refunds may be precipitated by a student withdrawing from training or through the dismissal process for violations of policy and/or code of conduct.
Using the appropriate refund policy for the student’s financing and program length, a refund is calculated when a student fails to complete the contracted training program on or after the first day of training. The school’s policy provides for a refund of the larger of the calculations required for the type of financing the student is receiving.
If a class is canceled by the institution, 100 % of the tuition and fees received are refunded. If a student notifies AVTEC in writing 7 days prior to the start of training that they will not be attending, tuition and fees are 100% refunded. If a student notifies AVTEC in writing less than 7 days prior to the start of training that they will not be attending, a $100 cancelation fee will be withheld before tuition and fees are refunded.
In all cases, a refund will be processed within 30 days.
For students leaving training prior to graduation date, tuition refunds will be calculated as follows:
- Prior to the fourth day of training = 100% Refund of Tuition.
- From the 4th day up to completion of 10% of the program clock hours = 90% refund.
- Completion of 10% but no more than 20% of the program clock hours = 80% refund.
- Completion of 20% but no more than 25% of the program clock hours = 55% refund.
- Completion of 26% but no more than 50% of the program clock hours = 30% refund.
- No tuition refund after completion of 50% of the program clock hours.
Refunds will be issued based on priority as mandated by Federal and State regulation:
- Unsubsidized Federal Direct Loans
- Subsidized Federal Direct Loans
- Federal Pell Grants
- Alaska Supplemental Education Loan
- Other federal, state, private or institutional sources of aid
- The student and/or student’s family
Application fees are non-refundable. All other fees, costs of books and supplies are non-refundable after classes begin.
Residence Halls and Apartment Refunds
Room and board in the residence halls will be charged and calculated based on prorated weekly or full-term rates (whichever is less) and any funds paid in excess of current charges will be refunded accordingly.
Family housing apartment tenants are to give a written 30 day notice of vacancy. Tenants in family housing who are evicted will forfeit the current month rent plus one additional month of rent.
Damage/cleaning charges incurred by the student will be taken from the security deposit prior to any refunds.
Returned Check Policy
AVTEC conditionally accepts payment by personal check and reserves the right to revoke that privilege at any time. The person receiving the benefit from the returned check is responsible for repayment if the check is returned to AVTEC unpaid. A $25 returned check fee will be charged to the party responsible for the check. The fee will be assessed for any checks returned to AVTEC regardless of the reason. Additionally, subject to dismissal, the student will be required to immediately make the payment for which the check was written, or provide a plan acceptable to AVTEC to do so.
Federal Financial Aid Repayment Policy
Title IV Federal Policy
Students receiving any Federal Title IV aid, such as Federal Pell Grants, Federal Direct Loans and Federal Parent PLUS loans are subject to the regulations of that program as written by the Federal Government under the Higher Education Act of 1965 (as amended). Students who withdraw from a class, are terminated by the institution or otherwise do not complete their contracted class prior to completing more than 60 percent of the payment period will have their eligibility for aid recalculated based on the percent of the term that has elapsed and that the student has completed. For example, when a student withdraws and has only completed 30 percent of their first term of training, it will be determined they have only “earned” 30 percent of the Federal Title IV aid that has been disbursed or could have been disbursed for that term. The other 70 percent of the funds must be returned by the student/school as those funds are considered “unearned” funds.
If the amount of aid that is considered “unearned” is more than the amount that the student has on their account at AVTEC, the student must repay AVTEC. The student will not be able to attend AVTEC until that debt is repaid. The funds will be returned to the appropriate Title IV programs in this order: Unsubsidized Federal Direct Loans, Subsidized Federal Direct Loans, Federal Parent PLUS Loans, Federal Pell Grants.
Once the school returns the portion of aid they are required to return, and there is still an amount considered “unearned” and due, the student is responsible for repaying that debt to the US Department of Education. This information will be referred to the US Department of Education by AVTEC. Failure to repay these funds may result in the inability to receive Federal Title IV aid, tax refund garnishment and other consequences.
When it is determined that a withdrawing student has more aid earned than has actually been disbursed as of the withdrawal date, AVTEC may apply “post-withdrawal disbursements” to any current year charge owed AVTEC without the specific permission of the student, providing the student would have been otherwise eligible for the aid as of the withdrawal date. Should any of the “post-withdrawal disbursement” aid remain after paying amounts owed to AVTEC, withdrawing students (or their respective PLUS borrower) will be offered, in writing, post-withdrawal disbursements of the funds within 30 days of the withdrawal/termination date. The withdrawing student must accept the balance of the “post-withdrawal disbursement” within 14 days and AVTEC must provide the funds to the withdrawn student within 90 days of the withdrawal date. If the student (or parent for Parent PLUS loans) does not respond within the 14-day window, AVTEC is not required to make the disbursement but may do so at its discretion.
Fees, procedures, and policies above supersede those previously published and are subject to change.